Apps & Online Services Vital for Work

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Photo by SHTTEFAN on Unsplash

Every so often, I like to do Instagram Q&A stickers on my story and one of the most common questions I get asked (even though I don’t respond each time) is what apps I like to use for work.

Here are the apps, at least as of the time of this blog post! It’s nothing fancy, and some of them are even the stock iOS apps. If they’re not, I’ll try and link to their app website or download link.

I hope they help, and would love to hear more suggestions below.

Calendar — It runs everything. Our work uses Microsoft 365 but I still use the native Apple calendar app. I like it better than the outlook app and I haven’t found a replacement I like more. I know a lot of people are fans of Fantastical, but I haven’t seen a good enough reason to pay for a replacement based on my needs.

Evernote — Evernote is for all the thoughts. Files, documents, images, bills I’ve paid, everything. I’ve been using Evernote since college, and don’t see myself ever leaving. I’ll be the first to say that Evernote can be extremely frustrating when it’s not working, but the new CEO has made a public effort of making sure Evernote does what Evernote said Evernote would do.

Slack — This is probably the best of everything on this list. Our student ministry team uses Slack for all communication. The only time our team will get a text or an email from someone else on our team is if it’s personal, involving someone not on our team, or after hours and time sensitive, Other than that, it sits in slack. No texts. No emails. Just slack.

Asana — Our team doesn’t use it as much as we used to, but I still use it individually, and I use it with my administrative assistant to keep on top of all of the moving parts.

Spark — This is the email client I’ve been using for a few years. It syncs across devices, houses my work and personal emails, and my favorite part is it lets me snooze messages. So when I get an email I need to address, but I don’t need to process it at that moment, I snooze it to one of my pre-determined time slots and it hides in my “Snoozed” folder (without keeping the notification of an unread message).

Dropbox & OneDrive — I currently use both. I used to use Dropbox exclusively, but we have a OneDrive account through work. In all honesty, the second I started using OneDrive, I started having issues with computer speed and response time. I don’t particularly love it, but it’s where I keep most of my work files.

VSCO — I was on board with VSCO from day one of their first Lightroom presets, back when I was a wedding photographer. They saved me TONS of time. Now, it’s my go to photo editing app for day-to-day use.

Calendly — The sleeper of the bunch. This has been my biggest time saver on the planet. It’s not really an app, it’s a subscription service that has an app to manage your account. I started using Calendly sometime around 2015 when I didn’t have an administrative assistant but had hours a week I was wasting scheduling meetings. Now, when it’s an interview with a potential staff member, a phone call with a pastor looking for some help, a check in with a volunteer, or coffee with a parent, Calendly is my go to site. For internal meetings, we use Outlook which provides availability. This lets me send a link to people and they can schedule time with me without emailing back and forth, over and over. It’s the best.

Groupme — I know plenty of people who use this in ministry every day. I don’t use it a whole lot, but I do have a group text with senior guys, as well as a few group texts with staff friends.

What about you? What apps could you not live without that help you connect with other people, do things better, or do things more efficiently?

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Austin Walker is a husband, dad, pastor, and college football fanatic who leads a multisite student ministry team in Central Arkansas. He writes about leadership, productivity, team building, coaching, and theology.

If you want to find out more about Austin, listen to sermons, contact him about speaking, or inquire about coaching opportunities, visit

To see more about his life, follow him on instagram at

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